Policies & Procedures

Access to Collection Policy

The Museum and Archives strives to make its collections available for study and examination for scholarly research and other worthwhile purposes. The first priority of the Museum and Archives, however, shall be the protection and preservation of these collections.

Access to Collections Procedure

All persons with a legitimate reason for access to the collection should contact the Heritage Alliance to make such arrangements. Due to space and staffing limitations, we are unable to allow access to storage for the perusal of our records.

Researchers should file a written request specifying:

  • the objects and records to be examined;
  • whether the researcher wishes to photograph the objects and in what format;
  • the purpose and proposed date of the examination; and
  • the researcher’s current address and daytime phone number.

This information may be emailed to:

or mailed to:
Heritage Alliance
212 E. Sabin Drive
Jonesborough, TN 37659

If the request meets with our approval, the Heritage Alliance staff will schedule an appointment with the researcher and will provide supervised access to the specified objects and records. Access to the collections and the collections records may be limited both by the availability of staff time to provide adequate supervision and by the potential damage to particularly fragile objects from movement and handling during examination.

Any copying and photography costs shall be the responsibility of the researcher.

The researcher shall give the Museum and Archives copies of any papers or publications resulting from access to these collections.


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