Now Hiring: Collections Manager and Museum Coordinator

Company Name: Heritage Alliance of Northeast TN & Southwest VA, Jonesborough, TN

Title of Position: Collections Manager and Museum Coordinator

Position Type: Part Time – Up to 28 hours per week, includes some evenings and weekends

Compensation: $12.50 an hour, Vacation Time

Description of Responsibilities: Wide variety of museum-related responsibilities, including, but not limited to:

  • exhibition planning and development (research, writing/editing, etc.), building, and installation;
  • educational programming for visiting and local children, adults, school groups, and families;
  • guiding visitors through downtown Jonesborough on historic tours;
  • coordinating with and training volunteers with various backgrounds, skill sets, and interests;
  • planning and coordinating community programs and workshops associated with exhibits and town activities;
  • facilitating and/or assisting with existing museum programming and exhibitions, and contributing ideas for new initiatives;
  • researching and developing program and exhibit related materials (lesson plans, rubrics, publicity items, etc.);
  • collaborating with various other like-minded organizations, networks, and groups to create, develop, and facilitate heritage-based educational programming;
  • caring for archival collections including proper preservation and display techniques;
  • monitoring historic structures for potential maintenance issues and coordinating with appropriate persons to schedule/request maintenance;
  • writing press releases for exhibits and exhibit-based programming;
  • posting appropriate, museum-related content on Social Media;
  • contributing articles to the Heritage Alliance’s quarterly newsletter;
  • completing various administrative tasks related to ongoing educational programming;
  • planning and implementing one fundraiser a year for the museums;
  • assisting with other projects and programs as assigned by the Executive Director

Qualifications: An advanced degree or course work in Museum Studies and/or Public History is desirable. Work experience should include museum employment (at least one year) and familiarity with standard museum operation procedures, particular collection care. Desirable skills: carpentry, word processing, database entry, writing/editing, public speaking, and grant writing.

Required Skills: Work experience should include museum employment (at least one year) and familiarity with standard museum operation procedures, such as exhibit development and collection care. Applicants should possess experience providing educational programming to families and children, especially in a museum setting. A Bachelor’s degree in history, Museum Studies, Education or a related field is required; Master’s degree preferred. The successful candidate will possess excellent organizational and communication skills, as well as strong writing and editing abilities. Applicants should be comfortable executing original historical research based on primary and secondary sources. Proven people and problem solving skills are a must, as is the ability to interact with the public, including public speaking (such as public events, via media outlets, etc.). General computer skills, including database and spreadsheet applications, are a necessity. Familiarity with other programs, such as Canva and/or museum software (Past Perfect, MIMSY, etc.) considered a plus. Carpentry skills desired, but not required.

For a full scope of the position, click HERE.

How to Apply: Email resume, cover letter, and two letters of reference to Anne Mason at Application window closes at 5:00 pm on May 16, 2023.

No phone calls please.


The Heritage Alliance is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Job Opportunity: Project Archivist, Photograph Collection

212 E Sabine Dr, Jonesborough, TN 37659

Office Phone: (423) 753-9580

General Inquiries:

Office Hours: 9:00 AM to 5:00 PM


Call for Applications: Project Archivist, Photograph Collection Position

Limited Duration Appointment – Project Archivist, Photograph Collection



December 2021 to May 2022



$4,000.00 (Payment will be broken into monthly installments based on start date.)


Position Summary

The Heritage Alliance currently has an opening in our archival department for a temporary project archivist to organize, preserve, and manage access to our historic photograph collection. Specifically, the individual in this position will process, digitize, and upload historic photograph materials to a public-interfacing platform and create complementary meta-data for each item. The photo collection archivist will report to the Programming Coordinator and the Executive Director, and their efforts will improve access to our free online digital archive for the general public. This is a limited duration, grant-funded position. This project is funded under a Grant Contract with the State of Tennessee.


Company Overview

The Heritage Alliance is a nonprofit organization founded in 2001. We are dedicated to the preservation of the architectural, historical, and cultural heritage of our region and to providing educational experiences related to history and heritage for a wide range of audiences.



  • Prepare historic photographic material for processing and digitization.
  • Work with both physical and electronic records and with content management software.
  • Organize, arrange, describe, and track progress on this project.
  • Make judgments based on professional standards, records retention policies and departmental policies about processing decisions.
  • Work with new and existing collections in a wide variety of formats.
  • Work with content management software.
  • Digitize and catalog photographs for the online digital archive based on institutional priorities using a variety of technologies.
  • Ensure accuracy of digital archive metadata.
  • Maintain professional best practices for collections processing, storage, handling, and use.
  • Manage, execute, and track third-party image use paperwork.



  • College Degree
  • Relevant experience, such as working in a library or archives environment
  • Ability to work independently and unattended by following established policies and procedures
  • Strong organizational and project management skills with the ability to balance multiple tasks and set priorities
  • Excellent oral, written, and interpersonal communication skills
  • Excellent organizational, planning, and prioritization skills
  • Ability to learn and use new software and systems
  • Knowledge of digitization standards and best practices for photograph collections
  • Experience with industry-standard DAM systems and metadata standards
  • Proficiency with photography scanning hardware
  • Proficiency with photographic editing software
  • Proficiency and capabilities with personal computers and software


  • Degree in a relevant field (Library and Information Science, Archival Studies, Museum Studies, Public History, Photography)
  • Working knowledge and understanding of best practices related to the daily operations of a special collections or archives.
  • Experience working with photographic collections in a museum, library, archive, or in a production/research capacity
  • Knowledge of copyright laws pertaining to photography
  • Demonstrated understanding of the scholarly use of archival collections and of current developments in the field
  • Knowledge of archival content, structure, and metadata standards


Conditions of Employment

Must be able to work a flexible schedule, including some weekends. Must be able to lift 50 lbs. Must pass a background check prior to hiring.


Application Process

All applicants must submit a resume, cover letter, and letters of recommendation from at least two professional references to the Executive Director of the Heritage Alliance, Anne G’Fellers-Mason, at Please submit a complete application by Tuesday, November 30. Incomplete applications will not be considered.


Note to Applicants

The Heritage Alliance is an equal opportunity employer, and we welcome all qualified candidates to apply for any open position at our institution. We do not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, parental status, military service, or other non-merit factor. The Heritage Alliance is a drug-free workplace. All offers of employment are subject to and contingent upon the successful completion of a background check and employment verification.


PDF of Application and Instructions.